Job Title: Children & Family Ministries Registrar

Reports to: Director of Conference and Community Ministries

Updated: September, 2019

JOB SUMMARY
Directs and coordinates all Fircreek, After School Adventure (ASA) registration and administrative activities. This description is not all-inclusive and may fluctuate with the needs of the program and software changes.

PRIMARY RESPONSIBILITIES

Handle all registration correspondence and billing needs for:

ASA

ASA Summer Program

Firs & Filddleheads Forest School

Fircreek Day Camp

• ASA & Firs & Fiddleheads Forest School Administrative Duties
  • Manage Student Files (New enrollments, profiles, attendance, paperwork, etc.)
  • Weekly Rosters (Manage/update and track attendance)
  • Organize incoming DSHS status emails and appropriate follow up
  • Accurately record and report DSHS attendance on monthly invoice.
  • Maintain records for DSHS and answer audit requests in a timely and accurate manner.
  • Parent correspondence which may include confirmations, monthly statements, payment reminder emails, overdue notices, schedule changes, annual tax letters.
  • Data Entry for new registrations as needed
  • Process payments and record in database and spreadsheet
• Coordinates all registration efforts for both ASA and Fircreek to provide effective customer service
• Maintains contact and corresponds with all unpaid and overdue accounts in order to encourage payment. Stay in contact with program director regarding over due accounts.
• Complete monthly Registrar’s reports for both programs no later than the 10th of the following month.
• Handle database details and updates for ASA and Fircreek
• Fircreek Administrative duties
  • Set up summer camp dates on database system in time for online registration to open
  • Maintain updated weekly counts for director
  • Answer all calls and inquiries regarding day camp, pass along as needed
  • Work with lead counselors to prepare for each week
  • Create cabin groups the Friday before each week and give reports to leads
  • Run check in at Fircreek every Monday, supervise 3-4 volunteers
  • Create, print necessary reports for drop zone, candy store, and health aid.
  • Track and process all payments
• Help with other Firs administrative support or other duties as assigned by Supervisor.

QUALIFICATIONS

• Associate’s degree or equivalent from two-year college or technical school or one year related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents that pertain to job.
• Ability to write routine reports and correspondence.
• Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Experience with Adobe Creative Suite preferred.
• Ability to carry out instructions completely in a timely manner.

MINISTRY STATEMENT

Must be able to sign The Firs Staff Covenant and Doctrinal statements annually.

TO APPLY, complete & sign the following form: 

1. Job Application