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Firwood & Chalet Food Service

Job Title:      Firwood & Chalet Food Service Manager
Reports to:  Director of Operations
Updated:      June 2022

 

JOB SUMMARY

Oversees and manages food service for Camp Firwood and The Firs Chalet at Mt. Baker. Secondarily, this role helps as needed at The Firs Retreat Center food service. Works closely with the Retreat Center Food Service Manager.

MISSION

  • Ensure all aspects of kitchen align with mission/vision/values of The Firs.
  • Creatively and contextually implement the mission of The Firs through food.

ESSENTIAL DUTIES & RESPONSIBILITIES include, but are not limited to, the following:

Food Preparation:

  • Consistently delivers attractive, well presented meals that are age appropriate.
  • Meals consistently served on time.
  • Portions are monitored, so that there are no shortages and waste is limited.

Menu Planning:

  • Will develop quality menus, which are tailored to the age and tastes of the guests.
  • Work with the Firwood Director and the Director of Guest Services on menu planning.
  • Provides alternatives for medical diet restrictions.
  • Maintain cost per meal within budget.
  • Standardized meals for efficiency in ordering, training, and implementation.
  • Remembers that while nutrition is important, camp is supposed to be fun.

Purchasing:

  • Responsible for purchasing food and supplies.
  • Connects with Retreat Center staff for consistency throughout The Firs.
  • Maintains cost per meal targets.

Storage/Inventory:

  • Receive, organize, inventory, and maintain the proper storage of all food, according to local and state health standards.
  • Work with maintenance staff to ensure inspection of refrigeration, hoods, etc., is done in a timely manner.

Staffing/Scheduling/Training:

  • Hires and maintains an appropriate level of part-time and seasonal kitchen staff, in coordination with the HR Director and The Firs mission.
  • Will train, supervise, encourage, motivate, and effectively lead kitchen staff, maintaining a positive kitchen team who understands the significance of their role in the ministry of The Firs.
  • Can work and direct others calmly, effectively, and is flexible under pressure.
  • Will help train and empower volunteers to cook at the Chalet.

Cooking:

  • Leads and sets the example for the kitchen team for good cooking methods, practices, and standards in cooking for Camp Firwood and the Chalet.
  • Supports the Retreat Center, as needed, in the spring and fall months.

Kitchen Cleanliness:

  • Responsible to oversee and maintain a clean kitchen, dish room, store room, food preparation equipment, and all aspects of the preparation, holding, and serving of food.
  • Meets with the health inspector on all inspections, maintain a positive and cooperative relationship, addressing any issues that arise.
  • Works with the maintenance department, the Firwood Director, and Operations Director, to maintain the kitchen in good working order.

Kitchen Equipment:

  • Keeps all food service related equipment at a high level of cleanliness and readiness.
  • Maintain and coordinate the repairs to equipment within budget and with approval, for unanticipated repairs and replacements.

Health Regulations/Workplace Safety/Employment Standards:

  • Responsible for maintaining, training, and enforcing all appropriate standards that relate to food service preparation and staffing at Firwood and the Chalet.
  • Helps by ensuring that dress, behavior, language, music, and the work environment and atmosphere is positive, honoring to God, and is consistent with the ministry objectives of The Firs.

Budgeting:

  • Creates and tracks an approved budget for all areas of Firwood and Chalet food service and staffing, within the cost per meal and labor targets.

EDUCATION AND/OR EXPERIENCE

  • A Christian with a ministry oriented vocational objective.
  • Experience in institutional food service as a director or manager with hands-on cooking experience, providing food service for 100 guests or more who are resident for up to a week or more at a time.
  • High school graduate with formal food service training or equivalent experience in a similar application to The Firs.

TECHNICAL SKILLS

  • Commercial and institutional cooking and baking skills.
  • Understanding of basic health and safety requirements, as they relate to commercial food service.
  • Knowledge of the use and maintenance of commercial kitchen equipment.
  • Personnel recruitment, training, and management skills.

CERTIFICATES

  • Whatcom County Food Handlers Permit.
  • Optional, but encouraged: First Aid/CPR Certification.

EXPECTATIONS & CAPABILITY

  • Develop consistency and stability in the performance of food service production, including a high level of personal and logistical organization.
  • Read and write in English; functional with a computer and in the use of Microsoft Word, Excel, and the Google Suite.
  • Is able to work flexible hours and including most weekends.
  • Ability to lift and carry 50 lbs. up and down a flight of stairs, as well as move food inventory between floors at the Chalet, Firwood and the Retreat Center kitchens.
  • Is willing and able to reside, while cooking at The Firs’ 100-bed ski chalet at the Mt. Baker Ski Area, in a confined and noisy residential youth community setting for multiple days at a time, where commuting is not practical.
  • Passes the background check and completes training provided regarding sexual harassment.

WAGE FOR FOOD SERVICE MANAGER

  • Salaried, $50,000-$65,000 per year, based on experience.

STANDARD BENEFITS INCLUDE

  • Medical insurance, retirement matching program, and vacation.

A FEW IMPORTANT THINGS TO NOTE

 

  • First, The Firs is a Christian organization. Please click here to ensure it is a good fit.
  • Firwood and the Chalet are mostly attended by youth. Firwood is primarily run Sunday – Saturday, from June – September. The Chalet primarily runs December – March, Fridays – Sundays. These are busy seasons and off months can be much slower.

Banquet Cook

Reports to: Food Service Director and Kitchen Manager

 

Status: Full-time or part-time

 

Updated: June 20, 2022

 

Start Date: Immediate

The mission of The Firs is for people to encounter Jesus and experience the love of God. Food plays a key role in our larger work of hospitality, setting the context for our guests to encounter what really matters.

Job Expectations:

  • Our cooks are responsible for ensuring that all meals coming from the kitchen are well prepared, with regard to presentation, quality, consistency and taste.
  • Experience cooking and/or baking in a commercial kitchen preferred.
  • Knowledge of “from scratch” cooking.
  • Ability to prioritize multiple tasks simultaneously, under pressure in a commercial kitchen.
  • Familiar with the safe utilization of all types of commercial kitchen equipment.
  • Reliable, consistent work attendance is a requirement of this position. Must be available to work some nights, weekends and holidays.
  • Excellent communication skills (verbal, listening).
  • Be able to reach, bend, stoop and frequently lift up to 50 pounds.
  • Be able to work in a standing position for long periods.
  • Must be able to pass drug tests and criminal background checks. The Firs will not tolerate harassing or abusive behavior of any kind.
  • Food handlers permit.

Next Step:

Interested candidates should submit a resume and application to Jim McClure at [email protected]. Questions about the position are welcome.

Executive Assistant

 
JOB TITLE:       EXECUTIVE ASSISTANT/PERSONNEL MANAGER
REPORTS TO:  EXECUTIVE DIRECTOR
 
SUMMARY
 
A successful candidate for this position must be highly organized, neat, detail oriented and able to handle multiple projects at a time. They must be a self-starter and be able to work without direction. He/she must be a hard worker who is able to work behind the scenes for the benefit of others with a servant’s heart. They must be committed to serving the Lord and to the ministry and mission of The Firs. Also must be able to maintain total confidentiality.
 
ASSISTANT TO EXECUTIVE DIRECTOR includes the following. Other duties may be assigned.
 
1. Handle the following administrative duties for the Executive Director:
 Write or transcribe correspondence as directed (letters, memos, etc.).
 Handle all Council and Board communications (newsletter, emails, etc.).
 Compile information and keep records, as assigned.
 Research projects and make purchases, as assigned.
 Coordinate calendar and scheduling tasks.
 Establish and maintain an efficient filing system for corporate, administrative and executive matters.
 Serve the Executive Director by supporting his efforts and appearances.
 
 2. Provide further support on Corporate matters:
 Design and send The Firs Update.
 Meet Board member needs as appropriate.
 Assist in planning staff events.
 Facilitate and plan special events such as fundraisers, council meetings, etc.
 
MARKETING SUPPORT
 
1.  Database Coordinator
 Know all Firs databases and their function thoroughly.
 Assure consistent input (data entry) by all users.
 Make sure all Firs database needs are met and all mailing lists are on board.
 Keep all data updated (clean) on a regular basis.
 Interface with supporting services on all database matters.
  
2.  Marketing/Mailing
 Handle all mailings out of The Firs as assigned (Firs Quality Control.)
 Make sure all printed materials going out pass through Jenny (Firs Quality Control).
 Set up parameters for any mailing.
 Help out with other Firs advertising or marketing matters as time allows.
  
3.  Social Media
 Able to update and maintain pages on a website.
 Understand social media posting and support The Firs social media posting.
 Be able to to coordinate and communicate with multiple departments social media expectations.
 
PERSONNEL MANAGER
 
  • Keep personnel files in your possession and locked. Utilize both electronic and printed means for filing and storage. Note all pertinent information per file and assure confidentiality.
  • Maintain corporate compliance in all personnel procedures as per current government regulations – as well as appropriate record keeping, employee notification and general matters of employee care.
  • Keep Firs Employee Handbook current and in the hands of all employees. Oversee compliance of all staff policies and make recommendations for action or change to the Executive Director.
  • Oversee annual performance appraisals by all supervisors and assure the completion of them in a timely manner.
  • Keep all staff forms (Covenant, Hold Harmless, application, I-9s, W-4s, etc…) filed and accessible.
  • Update I-9 form yearly from government website. File all staff (including Firwood and Fircreek) I-9s in our files for the audits.
  • Work with Office Manager/Receptionist on staff events (decade birthdays, staff parties, etc.).
  • Keep all federal and state government posters up to date.
  • Supervise work load of Office Manager/Receptionist.
QUALIFICATIONS
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
  • Good keyboarding ability, proficient in Microsoft Word, Excel, Publisher, Outlook, and PP.
  • Able to utilize social media and websites, with enough knowledge to update and maintain areas of each.
  • Proficient in database management.
  • Good creative ability.
  • Good proofreading ability.
  • Some basic knowledge of letter writing, filing, and minute taking.
  • A demonstrated ability to work independently, give attention to detail, meet concurrent deadlines, organize time and priorities, and communicate well with others.
  • Able to handle all matters confidentially.
  • Good working with people and motivating them for service.
EDUCATION AND/OR EXPERIENCE
Associate’s degree (A. A.) or equivalent from two-year college or technical school; or 2-3 years related experience and/or training; or equivalent combination of education and experience.
 
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write correspondence and memos. Ability to effectively present information in one-on-one and small group situations to customers, business contacts, and staff.
 
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
 
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.
 
CERTIFICATIONS, LICENSES, REGISTRATIONS
Have a valid Washington State driver’s license.
Food handlers permit.
 
MINISTRY STATEMENT
Must be able to sign The Firs Staff Covenant and Doctrinal statements annually.
 

Housekeeping Supervisor

Job Title:      Housekeeping Supervisor, Retreat Center
Reports to:  Guest Services Director
Updated:      June 2022

 

JOB SUMMARY

The Housekeeping Supervisor is responsible for the care, cleaning, and upkeep of The Firs Retreat Center property.

QUALIFICATIONS
The Housekeeping Supervisor will have a personal relationship with Jesus, support the mission and vision of The Firs and have a desire to serve others by ensuring guests who come to The Firs have a great experience in a clean and beautiful environment.  Additionally, this position will manage a team to help do the work and manage all aspects needed to maintain the guest rooms and facilities.

ESSENTIAL DUTIES & RESPONSIBILITIES include, but are not limited to, the following:

  • Manage all aspects of a clean facility including guests rooms with linens, Dining Room, office spaces, and storage areas.
  • Schedule staff so rooms are cleaned after one group leaves and before the next arrives.
  • Work with Guest Services Director to assign rooms for groups.
  • Manage contracts with cleaning companies for supplies and services.
  • Orders are necessary supplies making sure cleaning supplies used are approved and appropriate.
  • Maintain proper levels of supplies (paper towels, linens, etc) so that operations of The Firs runs smoothly.
  • Set up meeting spaces for groups-including tables, chairs, etc.
  • Responsible for the cleaning of staff houses when vacated.
  • Plans for room decor upkeep, working with the facilities team to determine what needs to be updated/improved.
  • Oversees lost and found, especially in the summertime.
  • Supports maintenance department if time allows.
  • Oversees hosts’ cleaning of facilities.

SUPERVISORY RESPONSIBLITIES

  • Housekeeping workers

OTHER RESPONSIBILITIES

  • Assume other staff assignments as directed by the Operations Director and/or Executive Director.
  • Attend all staff meetings, retreats and other Firs staff activities.
  • Comply fully with The Firs Employee Handbook.
  • Contribute to and encourage a spirit of teamwork, loyalty and cooperation among all staff to the glory of Jesus Christ.

EDUCATION AND/OR EXPERIENCE

Two years related experience and/or training, or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to write reports, business correspondence and procedure manuals. Ability to read, analyze, and interpret general business contracts, professional journals, technical procedures, or governmental regulations.

MATHEMATICAL SKILLS
Ability to calculate numbers accurately.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions.

MINISTRY STATEMENT

The Housekeeping Supervisor will be active in a local church. His/her conduct and interaction with other staff will exemplify a person growing in their personal faith. He/she will be able to sign The Firs Staff Covenant and Doctrinal statements.

We’re hiring!

The Firs is hiring for both full-time, year-round positions, as well as summer positions. Begin making an impact at The Firs today!

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